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          Audit and Risk Committee

          Primary page content

          Parent body

          Council

          Terms of reference

          Authority

          The Committee is authorised by Council to investigate any activity within its terms of reference. It is authorised to seek any information it requires from any employee, and all employees are directed to co-operate with any request made by the Committee.

          The Committee is authorised by Council to obtain outside legal or other independent professional advice and to secure the attendance of non-members with relevant experience and expertise if it considers this necessary, normally in consultation with the head of institution and/or Chair of Council. However, it may not incur direct expenditure in this respect in excess of £5000 in any financial year without the prior approval of Council.

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          Duties

          1. To advise Council on the appointment of the External Auditors, the audit fee, the provision of any non-audit services by the External Auditors, and any questions of resignation or dismissal of the External Auditors
          2. To discuss with the External Auditors, before the audit begins, the nature and scope of the audit
          3. To discuss with the External Auditors problems and reservations arising from the interim and final audits, including a review of the management letter, incorporating management responses, and any other matters the External Auditors may wish to discuss (in the absence of management where necessary)
          4. To consider and advise Council on the appointment and terms of engagement of the internal audit service (and the Head of Internal Audit if applicable), the audit fee, the provision of any non-audit services by the Internal Auditors, and any questions of resignation or dismissal of the Internal Auditors
          5. To review the Internal Auditors’ audit risk assessment, strategy and programme; to consider major findings of internal audit investigations and management’s response; and to promote co-ordination between the internal and External Auditors. The Committee will ensure that the resources made available for internal audit are sufficient to meet the institution’s needs (or make a recommendation to Council as appropriate)
          6. To keep under review the effectiveness of the risk management, control and governance arrangements, and the arrangements for data quality assurance, taking into account the External Auditors’ management letter, the Internal Auditors’ annual report, and management responses
          7. To monitor the implementation of agreed audit-based recommendations, from whatever source
          8. To ensure that all significant losses have been properly investigated and that the internal and External Auditors, and where appropriate the Funding Council’s Accounting Officer, have been informed
          9. To oversee the institution’s policy on fraud and irregularity, including being notified of any action taken under that policy
          10. To satisfy itself that suitable arrangements are in place to promote economy, efficiency and effectiveness
          11. To receive any relevant reports from the National Audit Office (NAO), the Funding Councils and other organisations
          12. To monitor annually the performance and effectiveness of the External and Internal Auditors, including any matters affecting their objectivity, and make recommendations to Council concerning their reappointment, where appropriate
          13. To consider the annual Financial Statements in the presence of the External Auditors, including the auditors’ formal Opinion, the statement of members’ responsibilities and the statement of internal control, in accordance with the Funding Councils’ accounts directions
          14. To undertake any other roles specified by the instruments of governance of the College or agreed between the Chair of Audit Committee and the officers of the College
          15. In the event of the merger or dissolution of the institution, ensure that the necessary actions are completed, including arranging for a final set of Financial Statements to be completed and signed
          16. To review the risk register to assure Council that the Executive’s assessment of risk and their risk appetite is appropriate and in line with Council’s appetite for risk
          17. To ensure that the controls and plans to mitigate risk are appropriate
          18. To advise Council on the risk appetite of the College

          Meetings

          Meetings shall normally be held four times each financial year. The External Auditors or Head of Internal Audit may request a meeting if they consider it necessary.

          Reporting

          The minutes (or a report) of meetings of the Audit Committee will be circulated to all members of Council. The Committee will prepare an Annual Report covering the institution’s financial year and any significant issues up to the date of preparing the report. The Report will be addressed to Council and the Warden, and will summarise the activity for the year. It will give the Committee’s opinion of the adequacy and effectiveness of the institution’s arrangements for the following:

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          2. Economy, efficiency and effectiveness (value for money)
          3. Data quality assurance

          This opinion should be based on the information presented to the Committee. The Audit Committee Annual Report should normally be submitted to Council before the members’ responsibility statement in the annual financial statements is signed.

          Members

          CompositionMemberTerm
          Chair: an independent member of Council appointed by Council Ms Pam Raynor to 2022
          Independent member Dr Theo Zemek to 2020
          Independent member Mr Aaron Porter to 2021
          Independent member Mr Ian Borman to 2022
          Other member Mr Steve Stanbury to 2020 (eot)
          Other member Ms Ronke Akerele to 2022
          Other member vacancy  

          Independent members: Up to seven, but no fewer than three, independent members appointed by Council, of whom three must be members of Council itself.

          Other members: Members of the Committee who are not members of Council will be appointed by Council on the recommendation of Nominations Committee, after consultation with the Chair of Audit Committee, where this is necessary to provide skills and experience or a different perspective, supplementary to that of available Council members.

          In attendance

          CompositionMemberTerm
          Registrar and Secretary Ms Helen Watson ex officio
          Director of Finance Mr Ian Pleace ex officio

          Under the Standing Orders of the College, the Secretary to Audit Committee is appointed by the Registrar and Secretary.

          The Committee also has the power to meet with no attendees, and will normally do so at least once per year

          Notes

          Members of Audit Committee shall not be members of staff of the College or the Chair of Council, or have executive responsibility of any kind for the management of the institution.

          There are restrictions on cross-membership of Finance and Resources Committee (please see composition of Finance and Resources Committee and relevant external guidance).

          At least one member of Audit Committee should have recent relevant experience in finance, accounting or auditing.

          Minutes

          For minutes please contact governance@gold.ac.uk

           

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